![]() ![]() If you take photographs of specific individuals, or people that are facing onto the camera and posing for pictures then our general advice would be that an image release form would be appropriate, especially, if you are intending to publish the images (for example on our webpages, or social media accounts). Whilst photographs are being taken, the photographer should ideally be clearly identifiable to event attendees, a prominent lanyard or ID label may help with this. However, if they have concerns or want to avoid being photographed, they can raise this with the appropriate contact. ![]() Notification should not include reference to consent because realistically they have no freely given choice with regards to wide shots, so do not allude to consent in the messages. Ways to inform people include using notices at the venue in the areas you’ll be taking photographs, notices should be prominent and in simple terms advise people that photography is taking place along with who make aware if they do not want to be included in the photographs. In all circumstances, you will need to make sure attendees know that photography is taking place, ideally ahead of, and certainly during the event. Informing people that photography is taking place: Context will need to be considered, for example a wide group shot of students queuing to join a RUSU sports society may have different privacy implications to a wide group shot of people wanting to speak to our welfare or financial support teams. Even in this example it is likely you will not have everyone facing away from you so we advise you exercise some discretion. Images should be taken from the least obtrusive angles available, for example good practice at a large event or conference, would be that photographs are taken from the back of the auditorium as opposed to the front. ![]() Generally you will not need to obtain explicit consent, via an image release form, for wide shots that are not focusing on specific individuals, for example shots of a crowd or large groups of people with no specific focus on any individual, and where no-one is clearly identifiable in the photograph. Wide shots that do not focus on individuals: Below, we provide some guidance on the most common considerations to be made however, if you have a query which is not addressed please contact to discuss.Īccess the Image Release Forms webpage here. When taking photographs for University purposes, such as at events, it is likely you may capture, or want to capture, images of people, there will therefore be Data Protection considerations to be given thought to. ![]()
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